Kennebecasis Valley High School
Parent School Support Committee
Minutes of Regular Meeting
December 4, 2002

Present:Peter Atkinson, Nick Papadopoulos, Tammy Oliver, Brian Flewwelling, Marilyn Holder, Betty Locke, Shara Munn

Absent: Claire Barefoot, Darrell Belyea, Katelynn Craig, Rodrique Hebert

Meeting was called to order at 7:40pm.

Approval of Agenda
The agenda was adopted as presented.

Library Security Presentation
Mr. Frank presented information on library security and it was agreed to discuss next steps at next meeting Jan 8^th. A summary of the information presented follows:

• Estimate of book losses per year is $3,000.00 (150 books @ $20.00/book)
• Security systems reviewed are pole type scanners located at exit points similar to those found in retail outlets and public libraries. It was discussed that only one exit would require these as other door ways would be limited to emergency exits only. This needs to be verified with fire officials.
• Prices go from a low of approximately $7,000.00 to a mid-value of $9,300.00 and a high of between $11,275.00 and $13,725.000. Mr. Frank ruled out the high-end models indicating the functionality of the mid-range model would be sufficient. These prices do not include shipping, installation or taxes. It was also identified that a book sensitizing device at $ 3,000.00 to $4,000.00 as well as sensitize strips ($250.00/1000) for the books would be required.
• Based on the estimated losses payback could be within 5 years.
• Other discussion brought up points regarding library exit flow, reasons for book loss, etc.

Approval of Minutes
The minutes of Nov 6^th were approved as circulated.

Business arising from the minutes

• Library update
  Tammy has been in discussion with the librarian (Lillian Ouellette) regarding support efforts and requirements. Her suggestion was to seek voluntary contributions via Voice Mail and Web Site messages for second hand books within a specific criteria as well as donations towards purchases of specific books as per a list provided by the library and teachers. Lots of good discussion and input followed. Tammy will take comments back to Lillian and discuss further. The desire is to have a message delivery prior to Christmas.
• Internal Review
  The internal sub-group got together on Nov 20^th and completed their portion.
  External group have not yet done their review.
  Expect overall results by April but this group (the PSSC) does have the opportunity to take action of items they deem warrant attention without waiting for the results.
• Utilization of Volunteers
  Peter has a list of opportunities where the teachers feel volunteers would be beneficial. He will create a form for parents to identify their interests and availability. This form will be presented at the Jan 8^th meeting. Safe Grad Night is a major concern requiring support.
• Bulletin Board
  The Pop machines have been moved and Tammy is going to start using the board for PSSC communication purposes.
• Assistance to Students
  Marilyn has re-contacted the district and is waiting for a response.
• Committee Reports
  Physical environment - Peter is taking action on items of concern generally associated with air quality, but no committee was created. He is in communication with the District on specific areas of concern.

New Business
Graduation Pictures - Feedback suggests that there is some dissatisfaction with the company that provided this service last year. It is proposed that a RFQ (Request for Quotes) process be instituted before next year. Shara agreed to document issues that have been identified. Brian indicated a conflict of interest and will not participate in this process. Peter will talk to Bob Munro regarding potential RFQ recipients. This will be a March agenda item.

Next Meeting Wednesday February 5^th.

Seasons Greetings To All